Events Manager

The Events Manager works under the direction of the Office Manager, and closely with the owners and managing team, to promote the internal and external events that strengthen our relationship with the communities we serve.

Must be able to spend time in-person at two offices, one in Birmingham and one in Southfield. Must be able to attend many off-site events in the communities surrounding those offices.

ESSENTIAL JOB FUNCTIONS:

  • Plan, make purchases, and implement internal and external activities that promote the Bloom Pediatrics mission and strengthen our community presence.
  • Field and approve/attend requests for sponsorships from community groups and schools. May include securing and delivering monetary or in-kind donations, and/or attend the event or find staff to attend the event.
  • Come up with/execute activities/themes for vaccine clinics’ activities from late August through November.
  • Commit to being present on weekends for September and October.
  • Coordinate with social media and marketing plans to meet marketing goals. Provide photographs and video of events for social media use.
  • Field requests and proactively reach out to schools and community partners to set up offsite vaccine clinics (i.e., confirming dates and times, creating signage, coordinating with medical staff, and coordinating digital sign-up links to the schools for scheduling).
  • Plan, commit to and staff community events such as Movies in the Park, Farmer’s Market booth, parades, festivals, and other child-centered community events. Includes coming up with giveaways, ordering and supplying food or treats, or coming up with/executing activities for children.
  • Plan in-office acknowledgements/celebrations such as birthdays, new babies, graduations, and other milestones.
  • Plan, invite and execute the summer staff picnic and the winter staff holiday party.
  • Manage the patient rooms and break room bulletin boards/white boards, update with timely and creative communications about current events and new staff.
  • Plan and execute the bulletin boards in the lobby and hallways at both campuses.
  • Maintain a calendar across two office locations for all events outside of regular practice business.
  • Work with owners to track and plan staff capacity and availability for events, and take ownership of limitations, prioritizing commitments.
  • Attend and participate in designated meetings as directed by the leadership team.

TASKS:

  • Ordering supplies online or shopping in person/picking up needed items
  • Packing & organizing items
  • Physical set up/take down of space, decorations
  • Do final checks upon arrival (e.g. tables, technology) to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Track event’s success and submit information about what went well and what did not
  • Reliable attendance
  • Understand requirements for each event
  • Able to pay attention to financial and time constraints
  • Be able to correspond with vendors via email and phone
  • Must work well with staff
  • Must be patient and fun with children and their parents

JOB QUALIFICATIONS:

  • Well-organized with multi-tasking skills
  • Creative/crafty is very helpful
  • Able to handle change of plans
  • Problem-solving ability
  • Ability to demonstrate effective interpersonal and listening skills.
  • Ability to cooperate with, work with, and meet the needs of a very busy leadership team.
  • Must possess a valid drivers license and satisfactory driving record.

WORKING CONDITIONS:

  • Ability to meet physical demands of the job, including bending, pulling, pushing, walking, lifting and climbing.
  • Occasionally required to drive a van, load and unload heavy or large objects, move things between the office, events, and a nearby storage unit.
  • Hours are highly variable and frequently include weekends
  • Frequently required to work outdoors, setting up and taking down tents, booths, and supplies.